Therapist Waitlist Funnel You Can Deploy in an Afternoon

If youā€™re a private-pay therapist, you donā€™t have time to chase every inquiry. You need a simple, always-on waitlist funnel that takes people from ā€œIā€™m interestedā€ to ā€œIā€™ve booked a consultationā€ without a lot of back-and-forth.

This Therapist Waitlist Funnel is a plug-and-play system you can drop into your existing website or GoHighLevel account to capture interest, screen fit, and book more of the right clients.

Get Instant Access ā€“ $97

What You Get Inside

  • Waitlist Funnel Map ā€“ a one-page visual of the full flow from click to booked call.
  • Done-for-you Funnel Template ā€“ page structure, sections, and copy prompts you can plug into GoHighLevel or your existing site builder.
  • Intake Form & Questions ā€“ pre-written form fields to filter out poor-fit clients and highlight the ones ready to start.
  • Email & SMS Follow-Up Copy ā€“ short, practical sequences to confirm interest and remind people to schedule.
  • 30-minute Loom Walkthrough ā€“ screen share where I walk through the funnel, explain each step, and show how to customize it.
  • Quick-Start Checklist ā€“ a one-page printable so you can deploy the funnel in an afternoon without guessing the next step.

Everything is written with private-pay therapists in mind: clear language, simple calls-to-action, and no pushy marketing tactics that feel off-brand in a clinical setting.

Start Your Waitlist Funnel ā€“ $97

Who This Is For

This funnel is designed for:

  • Solo therapists who are mostly or fully private-pay.
  • Group practices that want a consistent way to collect and sort inquiries.
  • Clinicians who are getting traffic from Google or referrals but donā€™t have a clear next step on their site.
  • Therapists who want simple systems, not a complicated ā€œmarketing machine.ā€

If you already have a website and a Google Business Profile that brings visitors in, this funnel gives them a clear path to raise their hand and join your waitlist.

How It Works

  1. Access the materials. After checkout, youā€™ll get immediate access to the funnel map, template, copy blocks, and Loom walkthrough.
  2. Customize the copy. Use the prompts to add your practice name, location, fees (if you share them), and scheduling preferences.
  3. Connect your calendar. Plug in your existing booking link, contact form, or intake process so inquiries go exactly where you need them.
  4. Turn it on. Add the funnel link to your website navigation, Visibility Plan-style CTAs, and your Google Business Profile.

Most therapists can get a first version live in an afternoon, then refine it over time as you see what kinds of clients are coming through.

Why a Waitlist Funnel Matters

In my work helping therapists increase visibility through Google Business optimization, local SEO, and simple funnels, Iā€™ve seen two things consistently:

  • Therapists are often getting more traffic than they realize from search and referrals.
  • Most of that traffic drops off because thereā€™s no clear, low-friction next step.

A focused waitlist funnel turns ā€œIā€™m just looking at your siteā€ into ā€œHereā€™s my information, hereā€™s what Iā€™m struggling with, and hereā€™s how soon Iā€™d like to start.ā€ That gives you a calmer, more predictable pipeline instead of wondering where the next referral will come from.

Quick FAQ

Do I need GoHighLevel to use this?

No. The funnel map, copy, and form questions can be used with any website platform or form builder. I include notes for GoHighLevel users because thatā€™s where I build most therapist funnels.

How long will this take me to set up?

Plan for one focused afternoon (2ā€“3 hours) to plug in your details and connect your calendar. You can refine messaging later, but youā€™ll have a working version live quickly.

Is this only for private-pay practices?

Itā€™s written with private-pay therapists in mind, but you can adapt the language if youā€™re hybrid or take some insurance panels.

Will this replace my current intake process?

No. It sits in front of your existing process and feeds it. The funnel captures interest, pre-screens fit, and then routes people into the system you already use.

Can I get help customizing it?

If you want deeper strategy or a fully done-for-you build, you can book a Visibility Plan session and weā€™ll map your full funnel together.

Get the Therapist Waitlist Funnel

One-time payment. Lifetime access to the materials and any light updates I make to this version in the future.

Investment: $97 USD

Get Instant Access Now

After checkout, youā€™ll be redirected to a page with a receipt and I will send access promptly.